What is Document Management (DMS)?
Document management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.
The term document is defined as "recorded information or an object which can be treated as a unit". DM systems allow documents to be modified and managed but typically lack the records retention and disposition functionality for managing records. Key DM features are:
- Check In / Check Out and Locking
- Version Control
- Roll back
- Audit Trail
- Annotation and Stamps